ERA-EDTA Congress 2010

CONGRESS MEMBERSHIP RULES

Important: by submitting registrations of congress members, individuals and groups automatically accept and agree with the registration rules.

The deadline to pre-register to the XLVII ERA-EDTA and DGfN Congress was May 25, now only on-site registration is possible, starting June 25 directly at the ICM Munich. For any information regarding the on-site registration click here.

CONGRESS MEMBERSHIP FEES

ERA-EDTA/DGfN	EARLY	LATE
	by March 1 2010	btw March 2 and May 25 2010
Member	EUR 200.00	EUR 330.00
Non-member	EUR 340.00	EUR 435.00

WE DO NOT ALLOW NAME CHANGES

HOW TO SEND FORM AND PAYMENT

• Congress members can pre-register online or send by post or e-mail/fax the Pre-Registration form to:
ERA-EDTA Congress Office, Via Spolverini 2, 43126 Parma, Italy, Fax: +39-0521 959242, e-mail: registrations@era-edta.org.

• Do not forget to send the Pre-Registration form completely filled in, when you send the payment by bank transfer: without it we cannot insert your name in the pre-registered congress members’ list and, therefore, you will not receive any confirmation or congress materials.

• In order to benefit of the Pre-Registration fees, forms and payments, all must be received within the deadlines. Forms without payment will be discarded.
Submission of form without payment within deadlines, does not entitle to benefit of the reduced fees later.

• The mentioned deadlines are those of our receipt and not those of the postal stamp.

• Payment of fee and form must be submitted at the same time.

• Name of participant and/or company must be specified in payment description.

• Registration will not be processed or confirmed, until payment is fully received.

• All payments must be in EUR, no other currency is accepted

REQUEST OF PAYMENT: if you are in need of an official request of payment in order to transfer the registration fees, you must contact the ERA-EDTA Congress Office well in advance before the set deadlines.

RECEIPTS/INVOICES

• Receipts are not automatically sent. If you wish to receive an official receipt of the payment, tick the receipt box in the form.

• Due to the fact that ERA-EDTA is a registered English Charity, invoices cannot be issued.

MEMBERSHIP

• The reduced fee is available only for ERA-EDTA and/ or DGfN members who have regularly paid the annual membership fees.

• If you wish to pre-register as member and you are not one, contact the ERA-EDTA and/or DGfN Membership Office to become a member before pre-registering to the congress.
Confirmation letter and congress materials will not be sent to congress members with outstanding membership fees or incorrect status until they are settled.

CONFIRMATION AND DELIVERY OF CONGRESS MATERIALS

A confirmation letter and congress materials (badge, bag voucher and coffee tickets) will be sent by post to regularly pre-registered congress members/companies with no pending matters shortly after the set deadlines.
We strongly suggest to all congress members who have not received their confirmation letter in due time, to contact the Registration Dept (e-mail: registrations@era-edta.org or fax: +39-0521-959242) urgently. Replacement badges are subject to a fee of EUR 10 each.
Congress bags can be picked up at the Bag desk located in the Registration Area starting June 25 at 8.00 hrs.
Please note that admission to the Registration Area will be strictly forbidden to all until June 25 at 8.00 hrs.
Group Registrations: all congress materials will be sent to the contact person of company directly and not to the congress members individually, third parties or branches. Upon confirmation of registration of a group, each sponsor will receive an identification code which will have to be used for correspondence and new registrations.

GROUP REGISTRATION WITH DEFERRED LIST

(Blank List)

(reserved to companies and institutions only)

Companies and institutions that wish to pre-register a group of more than 15 congress members may take advantage of the Blank List method. It is a procedure with two separate stages for registering the whole group and for providing the individual names. All details can be obtained by contacting in advance the ERA-EDTA Congress Office by e-mail registrations@era-edta.org or fax (+39- 0521-959242). Deadline for bookings and payments is March 1, 2010.
After this date, only the ordinary pre-registration procedure is applied to all, groups included.

CANCELLATION POLICY

Before May 25, 2010	75% of the amount paid will be reimbursed
After May 25, 2010	no refund of the amount paid

All refunds, if any, will be done after the Congress and will be in EUR currency only. In order to benefit of the refund, all congress materials must be returned to the ERA-EDTA Congress Office and must not be used for any purpose. If the registration must be cancelled for any reason (even at the last minute), it cannot be transferred or taken by another person.

ERA-EDTA BANK INFORMATION

ERA-EDTA Bank details for transfers:
UBS AG, Piazza Col. A. Bernasconi, 5
CH-6830 Chiasso, Switzerland.
Account number: 236-473.242.60 E
BIC (SWIFT): UBSWCHZH80A
IBAN: CH75 0023 6236 4732 4260 E

ON-SITE REGISTRATION

(please read this carefully after May 25, 2010) Each participant/company must fill in the on-site registration forms by using the self-service computers at the New Registration desks (starting June 25, from 8.00 to 18.00 hrs), located in the Registration hall of the International
Congress Centre Munich (ICM). Information such as name, full address, e-mail and fax will be mandatory for each registration, whether personal or sponsored.
It will be possible to pay by using bank cheques (already issued) and bank transfers (in which case a copy of the original bank transfer receipt issued by the bank must be handed in while registering), cash (EUR only) and credit card (Visa and Eurocard/Mastercard only).

The On-site registration fees will be the following: THE FEES BELOW ARE ONLY AVAILABLE ON-SITE.
Member of ERA-EDTA/DGfN	EUR 350.00
Non-Member	EUR 460.00
Student/Trainee*	EUR 250.00
Local Student**	EUR 50.00
1 Day fee (ERA-EDTA/DGfN Members)	EUR 120.00
1 Day fee (non Members)	EUR 150.00

On-site fees are not refundable.

Please note that after May 25, 2010, you/your guest(s) will not be included in the pre-registered file, even if the payment has been sent.
If you have paid the “late fee” by bank transfer, after the final deadline of May 25, you must pay the difference towards the on-site fee and give in both receipts on-site in Munich. This difference must be paid on-site directly by using one of the payment methods available.

*To qualify for this fee, you must be 35 years or younger and you must personally hand in a photocopy of your identification picture document, show your original student’s card and give a signed original official letter from your mentor/university to proof your status. ERA-EDTA reserves the right to verify all declarations.
Companies or institutions are not allowed to submit registrations at this fee.

**Exceptionally low congress membership fee (EUR 50) for students living in the country where the congress is held (Germany), under the age of 28 years old.
This special fee is available only onsite: to qualify for this fee, you must be 28 years old or younger and you must personally hand in a photocopy of your picture ID (passport, driver’s licence, etc.), show your original German student’s card and give a signed original official letter from your German mentor/university to prove your status. ERAEDTA reserves the right to verify all declarations.
Companies or institutions will not be allowed to submit registrations at this fee.

1 Day registrations cannot be purchased before, but only onsite starting June 25. This registration entitles admission to the session and poster halls only on the date mentioned on the congress badge and to receive the proper EACCME/UEMS Credits and Certificate of Attendance for that same day.
It is also possible to attend for two days by registering twice for one-day registration.

Availability of all congress materials for persons registering onsite cannot be guaranteed.

To avoid any kind of delay onsite, ERA-EDTA encourages you to preregister for the congress in advance.

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